Umbrellas on the Beach
18th Annual Clinical Virology Symposium
Symposium Program
Online Response Form
Deposit/Payment Form (Credit Card or Check)
2009 Exhibit Kit - available 1st quarter of 2009

Booth Preference Packet

Tentative Exhibit Schedule

25th Clinical Virology Symposium, April 19 - 22, 2009
The following information is subject to change and may be updated as needed

Exhibit space is available for a contribution of $1750. Additional space is available for $1650 per space (100 sq feet)

Single exhibits spaces consist of 10'x10' areas piped and draped for a free-standing booth, set up in the same location as the poster sessions and breaks. Other configurations, including islands, are available. One table per single space will be provided; extra tables, if needed, and electrical requirements, must be arranged with the exhibit setup firm. (As the Symposium nears, exhibitors will receive detailed information from the set-up firm.) Please note that an exhibit contribution also includes free registration for two representatives from your company to staff your exhibit, and attend the scientific sessions and social events. All registrants including additional exhibitor representatives are welcome to attend the scientific sessions and social events. Those attending the scientific sessions, including most exhibitors, are eligible for CE credit

Once exhibits open, all poster sessions and breaks are held in the exhibit hall.

Please notify us at your earliest convenience that you intend to be an exhibitor or supporter. The "Response Form" has been replaced by an online form. Click on the link (top left), complete the form online, click on "Submit" at the bottom of the form, PRINT A COPY FOR YOUR RECORDS, and we will receive the completed form by email. A minimum deposit of $750 should follow your completed Response Form, and should be sent with the "Deposit/Payment Form (top center). You can complete MOST of this pdf form online, then print and complete as needed, and fax to pay by credit card, or enclose with a check.. Payment in full is due by April 1, 2009. Companies which have committed to exhibit by November 1, 2008, and whose deposit we have received, will be listed in our brochure which is mailed to approximately 10,000 individuals. If you desire additional information, please contact us. Contributions and fees must be made payable to "USF HPCC", the Health Professions Conferencing Corporation. Please note on the check that it is for the Clinical Virology Symposium. The HPCC Federal Tax ID is 16-1765073.

Many of you have expressed an interest in contributing to the Symposium by supporting speakers, travel awards, and the social activities. We appreciate the generous support we have received from a number of exhibitors since the 16th CVS, and have identified several additional support opportunities. You will find these opportunities listed below.

If you have any questions regarding the Symposium please do not hesitate to contact us. If I am unavailabe, please ask for my assistant, Sandi Manetta-Soto, or you may reach her directly by phone (813.886.1612) or email Virology@tampabay.rr.com.

Sincerely,

Steven Specter, Ph. D.
Professor and Associate Dean for Student Affairs

Support Opportunities

Platinum Contributor (4 available)
(Contact the Symposium Coordinator for detailed information regarding the benefits listed)

$25,000
Platinum Contributors will be identified, and their logos printed, on the inside front cover of both the Program Manual and the Abstract Manual, and on posters in the Exhibit Hall
Logo will appear on the Symposium totebags, portfolios, and complimentary CDs provided to attendees - due to space limitations on the totebags, portfolios and CDs, it is necessary to limit this opportunity to 4 contributors
First priority in selection of exhibit location, and limited priority in assignment of breakout space

Gold Contributor
(Contact the Symposium Coordinator for detailed information regarding the benefits listed)

$15,000
Gold Contributors will be identified on the inside front cover of both the Program Manual and the Abstract Manual, and on posters in the Exhibit Hall
Logo will appear on Symposium pens.

Silver Contributor
(Contact the Symposium Coordinator for detailed information regarding the benefits listed)

$10,000
Silver Contributors will be identified on the inside front cover of both the Program Manual and the Abstract Manual, and on posters in the Exhibit Hall

Named Lectureship*

$2900
A minimum of a 3 year commitment to support a speaker at the symposium and a $2900/year contribution is requested to support the lectureship. Support will be noted in the program. All companies supporting a lecture may exhibit under the conditions noted above at no additional cost, i.e., a named lectureship INCLUDES a single booth. Additional booth spaces are available at $1650 per 10'x10' space.

Lecture Host

$1000
Single-year commitment to support a speaker. Booth is NOT included, and support will be noted in the program.

Sunday Evening Dessert Reception (1 available)
For all attendees. The Dessert Reception is held in the Exhibit Hall during the opening session of Scientific Posters and Exhibits.

Full Host $5000
Co-host $3000

Wine & Cheese Reception (2 available)
For all attendees. Wine & Cheese Receptions are Monday and Tuesday from 5 pm - 7 pm in the Exhibit Hall.

Full Host $5000
Co-host $3000

Continental Breakfast (4 available)

Full Host $5000
Co-Host $3000
Partial support $1000 – $2500

Morning Break (4 available)

 

Full Host $5000
Co-Host $3000
Partial support $1000 – $2500

Speaker welcome baskets

$1000
Company name and logo will be included on the welcome basket gift card.

Tuesday Nightspiker Volleyball (1 available)

$1000

Travel Awards

Named $1500
General $ 750

(*the lectureships require a three-year commitment, as shown on the response form; the single-year lecture host / support is available to both exhibiting and non-exhibiting companies)

All support will be acknowledged during the program.
 


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Frequently Asked Questions

Gulf Coast Expo
Chris Binion
813-915-8066